Through the Simply Mail service, Plan Promote Prosper (“Simply Mail”) provides website operators and other individuals with a variety of tools and resources (including our website) to enable them to collect visitor email addresses and to create, launch, and manage online email campaigns (the “Services”).
The Services are provided subject to these terms and conditions, which also incorporate our Anti-Spam policy, our Privacy Policy, and any other guidelines, rules or operating policies that Simply Mail may establish and post on our website from time to time (collectively the “Agreement”). The servers we use to provide the Services (the “Servers”) are located in the United States.
Please read this Agreement carefully before proceeding with any use of our website or the Services. By checking the “I have read the Simply Mail Agreement. I accept these terms and conditions” box on the Free Trial page or after logging in for the first time, you accept and agree to be bound by this Agreement.
If you do not accept the terms and conditions of this Agreement, please exit this website and cease using the Services immediately.
1. Services and Support
1.1 By posting updated versions of the Agreement on the Simply Mail website, or otherwise providing notice to you, Simply Mail may modify the terms of this Agreement and may discontinue or revise any or all other aspects of the Services at its sole discretion. All such changes shall become effective upon posting of the revised Agreement on the Simply Mail website. Your continued use of the Services will constitute your acceptance of the variation to the Agreement. Simply Mail will use reasonable efforts to make you aware of any changes to the terms of this Agreement. If you elect to discontinue using the Services due to any changes to the Agreement made under this section 1.1, you will be entitled to a refund for any unused, prepaid amounts for the Services.
1.2 The Services are available only to persons who can form legally binding contracts under applicable law. Without limiting the foregoing, the Services are not available to individuals under the age of 18. If you do not qualify, your use of the Services is expressly prohibited.
1.3 The Services enable corporate, small business and community websites to sign up website visitors, collect and retrieve visitor sign-up data, and to develop and execute email communications with visitors and others (including your customers).
1.4 Both the number of email messages sent and the number of KiloBytes of data transferred are metered by Simply Mail. Normal Simply Mail accounts allow you to send an unlimited number of email messages. The total KiloByte data transfer of each message can be no more than 300kb.
1.5 All email delivery prices are subject to change at any time. All fees paid to Simply Mail for the Services are non-refundable, unless an account is terminated by you under clause 1.1 or by Simply Mail for a reason other than violation of the Anti-Spam Policy. Payment for Services must be made by a valid credit card accepted by Simply Mail, unless other payment arrangements have been made between you and an authorized Simply Mail representative. You hereby authorize Simply Mail to charge your credit card whenever you use the Services to send a campaign to more than 5 recipients, or on a monthly basis if you select monthly pricing. Fees are payable in US dollars. If Simply Mail is for any reason unable to effect automatic payment via your credit card, you will be notified via email. All prices are subject to change and you are responsible for reviewing the Pricing Schedule from time to time and for remaining aware of the fees charged by Simply Mail for the Services.
1.6 For all accounts, Plan Promote Prosper (Simply Mail) may charge an account re-activation fee should an account need to be re-activated by a customer after an account has become de-activated due to non-payment, an untimely authorization for payment, or any other breach of this Agreement.
1.7 You must complete the registration form in order to use the Services. You will provide true, accurate, current, and complete information about yourself as requested in the registration form. As part of the registration process, you will identify an email address, username and password for your Simply Mail account. You are responsible for maintaining the security of your account, username, passwords, and files and for all uses of your account and of the Services in your name. Plan Promote Prosper (Simply Mail) reserves the right to refuse registration of, or cancel accounts it deems inappropriate.
1.8 It is understood that Simply Mail makes no guarantee that HTML messages will be rendered properly on all recipients’ email programs, due to the wide variety of HTML generation tools available. Simply Mail makes every reasonable attempt to make sure that all email messages sent through our servers follow email standards, but we cannot guarantee that messages will look consistent across all email platforms due to the number of different HTML composition tools available. For example, if you use Microsoft Word to generate HTML email messages, it is expected that recipients of your message using a non-Microsoft email application may have difficulty reading your message. For best results Simply Mail recommends the use of HTML editors that generate HTML that adheres to W3C standards.
2. Restrictions and Responsibilities
2.1 The Services shall be used for your internal business (which includes civic or charitable) purposes only and you shall not use the Services or any Software for timesharing or service bureau purposes or otherwise for the benefit of a third party.
2.2 You acknowledge and agree that the Services, the Software, the Plan Promote Prosper (Simply Mail) company names and logos and all related product and service names, design marks and slogans, and all other material comprising the Software or the Services, are the property of Simply Mail or its affiliates or suppliers (collectively, the “Marks”). Unless stated otherwise, all Marks are protected as the copyright, trade dress, trademarks and/ or other intellectual properties are owned by Simply Mail or by other parties that have licensed their material to Simply Mail. You are not authorized to use any of the Marks in any advertising, publicity or any other commercial manner without the prior written consent of Simply Mail. Your use of the Services confers no title or ownership in the Services, the Software or the Marks and is not a sale of any rights in the Services, the Software or the Marks. All ownership rights remain in Mission: Communicate (Simply Mail) or its third party suppliers, as the case may be.
2.3 You represent, consent, and warrant that you will use the Services only in compliance with this Agreement and all applicable laws (including but not limited to policies and laws related to spamming, privacy, obscenity, or defamation). You agree that you will not access or otherwise use third party mailing lists in connection with preparing or distributing unsolicited email to any third party. You hereby agree to indemnify and hold harmless Simply Mail against any damages, losses, liabilities, settlements, and expenses (including without limitation costs and reasonable attorneys’ fees) in connection with any claim or action that arises from an alleged violation of the foregoing or otherwise arising from or relating to your use of the Services. You acknowledge that you are responsible for the content of any emails or messages sent using the Services. Although Simply Mail has no obligation to monitor the content provided by you or your use of the Services, Simply Mail may do so and may remove any such content or prohibit any use of the Services it believes may be (or is alleged to be) in violation of the foregoing.
2.4 The Services may only be used for lawful purposes. Transmission or solicitation of any material that violates USA or other laws that may apply in your local area is prohibited. This may include material that is obscene, threatening, harassing, libelous, or in any way a violation of intellectual property laws or a third party’s intellectual property rights.
2.5 In using the varied features of the Services, you may provide information (such as name, contact information, or other registration information) to Simply Mail. Simply Mail may use this information and any technical information about your use of the Services to tailor its presentations to you, facilitate your movement through the Services, or to communicate separately with you.
2.6 Simply Mail will not use any of your subscriber lists or any other customer information for any other purposes than those related to the Services. Your customer information will not be shared with any other parties. In addition, Simply Mail will not use your customer information for the purpose of sending unsolicited commercial email.
2.7 You will adopt and maintain a policy that complies with all applicable privacy laws and which is at least as stringent as our Privacy Policy (as modified by Simply Mail from time to time). You acknowledge that all personal information that you provide to us has been collected with the relevant individual’s consent, and that you have informed the individual of the purpose for which that information was collected, and that you may provide this information to us for the purposes of use in relation to the Services. You acknowledge that we may store the personal information that you provide to us on servers located in the United States of America, and you warrant that you have obtained the consent of the relevant individuals to the storage and transmission of their personal information in this manner.
2.8 You must not use the Services to distribute illegal contests, pyramid schemes, chain letters, multi-level marketing campaigns, or any other prohibited material.
2.9 You must not use the Services to send email campaigns that link to or display nudity, obscene content, gambling related content, pay day lender related content, pharmaceutical related content, illegal software, viruses, or to distribute any other content that we deem inappropriate.
2.10 You must not use the Services for the sending of unsolicited email (sometimes called “spam”). See our Anti-Spam Policy (which forms part of this Agreement) for further information.
2.11 All rights not expressly granted are reserved.
2.12 The Services may contain materials produced by third parties or links to other websites. Such materials and websites are provided by third parties and are not under Simply Mail’s direct control and Simply Mail accepts no responsibility or liability in respect of any such third party materials or for the operation or content of other websites (whether or not linked to the Services). You acknowledge that Mission: Communicate (Simply Mail) is entitled to require you to remove any link from another website to the Services which you install without obtaining Simply Mail’s prior written consent.
4. Termination
4.1 You may terminate this Agreement at any time by contacting us or by sending written notice to Plan Promote Prosper (Simply Mail), 1110 NW Flanders, Suite 200, Portland, OR 97209. Correspondence must include your first name, last name, and your Simply Mail username. No refunds will be issued if you terminate this Agreement unless your account is in credit and you terminating in accordance with clause 1.1.
4.2 Simply Mail may terminate this Agreement or the Services at any time with or without cause, and with or without notice. Simply Mail shall have no liability to you or any third party because of such termination. If Simply Mail terminates this Agreement because you breached this Agreement or any applicable laws, no refund will be issued even if you have unused, prepaid amounts for Services under this Agreement.
4.3 Simply Mail may delete any of your archived data within 30 days after the date of termination. Any statutory retention requirements with respect to your business correspondence remain your responsibility. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, ownership, warranties, disclaimers and limitations of liability.
4.4 If you do not log into your account for more than 700 days, the account will become inactive. When an account is classified (at Simply Mail’s sole discretion) as inactive, Simply Mail will flag that account as inactive. INACTIVE ACCOUNTS HAVE 30 DAYS TO BECOME ACTIVE OR THE ACCOUNT AND ITS DATA, INCLUDING SUBSCRIBER SIGNUPS, MAY BE PERMANENTLY REMOVED FROM SIMPLY MAIL’S DATABASE.
5. Warranties, Disclaimer and Remedies
USE OF THE SERVICES AND ANY RELIANCE BY YOU UPON THE SERVICES, INCLUDING ANY ACTION TAKEN BY YOU BECAUSE OF SUCH USE OR RELIANCE, IS AT YOUR SOLE RISK. TO THE MAXIMUM EXTENT PERMITTED BY LAW, MISSION: COMMUNICATE (SIMPLY MAIL) DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ACCURATE OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. THE SERVICES ARE PROVIDED “AS IS” AND TO THE EXTENT PERMITTED BY LAW PLAN PROMOTE PROSPER (SIMPLY MAIL) DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING (BUT NOT LIMITED TO) IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.
Your sole and exclusive remedy for any failure or nonperformance of the Services shall be for Simply Mail to use commercially reasonable efforts to adjust or repair the Services, or where such adjustment or repair is not feasible, for Simply Mail to either (at its discretion) perform the Services again or provide you with a refund for the amount you actually paid to Simply Mail for the relevant Services.
6. Miscellaneous
6.1 If any provision of the Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable.
6.2 Plan Promote Prosper (Simply Mail) and you agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications, and other understandings relating to the subject matter of the Agreement, and that all waivers and modifications must be in a writing signed by both parties, except as otherwise provided herein. No delay or omission by either party in exercising any right or remedy under this Agreement or existing at law or equity shall be considered a waiver of such right or remedy.
6.3 No agency, partnership, joint venture, or employment is created as a result of the Agreement, and you do not have any authority of any kind to bind Simply Mail in any respect whatsoever.
7. System Requirements
It is understood that in order to use the Services, a modern browser such as Internet Explorer 7+, Firefox 3+, Safari 3+ or Google Chrome 9+ is required. Additionally, a stable connection to the Internet is required. The Services may work in a limited manner on other web browsers (such as earlier versions of the previously mentioned browsers), but the Services were not designed for use on web browsers other than those recommended above.
8. Compliance rules for sending email (and your spam indemnity)
All Simply Mail customers must follow the rules of the United States Spam Act 2009 (and equivalent anti-spam legislation in all applicable countries) and Simply Mail’s Anti-Spam policy when sending emails through the Services. We require the following (among other things) of all email messages sent through the Services:
1. All emails must contain a Simply Mail “unsubscribe” link that allows subscribers to instantly remove themselves from your mailing list. Each such link must remain operational for a period of thirty (30) days after the date on which you send the message, and must be in form and substance satisfactory to Simply Mail. You acknowledge and agree that you will not remove, disable or attempt to remove or disable either link. Simply Mail scans every campaign for the existence of an unsubscribe link. If an unsubscribe link is not detected, you will be informed and required to include a Simply Mail unsubscribe link before continuing.
2. All emails must contain non-Internet contact information of the sender or the entity on whose behalf the email was sent, such as that entity’s address or phone number.
3. All emails must state the reason the recipient is receiving the message. For example, “You are receiving this message from ABC Company because you signed up for our email list at www.abc.com.”
4. All emails must be compliant with any disclosure requirements that apply to the sender (e.g., some countries’ laws require that business letters, including emails, contain further identification details as to the form of the organization, the place of incorporation, the names of executives etc.)
These 4 guidelines will help ensure that Simply Mail maintains its reputation and white-listing status with a number of major ISPs and whitelisting programs. If at any time your campaign is flagged as spam by a recipient, Simply Mail reserves the right to cancel your account without notice. For further information in relation to spam, please read our Anti-Spam Policy (which forms part of this Agreement, including your spam indemnity).
9. Email and Permission Practices
Please see our Anti-Spam Policy for further information.
9.1 You agree to import, access or otherwise use only permission-based lists (note: purchased lists may not be used; please contact Simply Mail if you have questions).
9.2 You cannot mail to distribution lists, newsgroups, or spam email addresses.
9.3 You are responsible for monitoring, correcting, processing unsubscribe requests within 5 days, and updating the email addresses to which messages are sent through your Simply Mail account.
9.4 Emails that you send through the Services may generate abuse complaints from recipients. You are responsible for ensuring that your email campaigns do not generate a number of abuse complaints in excess of industry norms. Simply Mail, in its sole discretion, shall determine whether your level of abuse complaints is within industry norms, and its determination shall be final, binding and conclusive for all purposes under this Agreement.
9.5 Simply Mail, at its own discretion, may immediately disable your access to the Services without refund if Simply Mail believes in its sole discretion that you have violated any of the email and permission practices listed above, or our Anti-Spam Policy.
10. Use of the Services
You will not violate or attempt to violate the security of our website or the Services. You will not hack into the website, Simply Mail’s computer systems or the computer systems of other users of the Services. Hacking means unauthorized access, malicious damage and/or interference and includes, without limitation, mail bombing, propagating viruses, worms or other types of malicious programs, deliberate attempts to overload a computer system, broadcast attacks or any other method designed to damage or interfere with the operation of a computer system or website.
11. Website and Services availability
From time to time down-time, either scheduled or unscheduled, may occur. Plan Promote Prosper (Simply Mail) will work within reason to ensure this amount of down-time is limited. Plan Promote Prosper (Simply Mail) will not be held liable for the consequences of any down-time.
Plan Promote Prosper (Simply Mail) cannot guarantee that any file or program available for download and/or execution from or via the Services is free from viruses or other conditions which could damage or interfere with data, hardware or software with which it might be used. You assume all risk of use of all programs and files associated with the Services, and you release Simply Mail entirely of all responsibility for any consequences of its use.
12. Force Majeure
Plan Promote Prosper (Simply Mail) will not be liable by reason of the failure in the performance of obligations under this Agreement by reason of strikes, riots, fire, explosions, acts of God, war, governmental action, or any other cause which is beyond Simply Mail’s reasonable control.
13. Services Access
The Services may be accessed throughout the USA and abroad. Simply Mail makes no representations that the Services comply with the laws (including intellectual property laws) of any country outside the USA. Access of Services is at your own risk and are responsible for complying with the laws in the place where you access the site.
Limited Liability
THE CUSTOMER AGREES THAT MISSION: COMMUNICATE SHALL NOT BE LIABLE FOR ANY (1) SUSPENSION OR LOSS OF THE SERVICE(S), INCLUDING, WITHOUT LIMITATION, EMAIL CREATION AND HOSTING, LIST MANAGEMENT HOSTING SERVICES, (2) USE OF THE SERVICE(S), INCLUDING, WITHOUT LIMITATION, EMAIL CREATION AND HOSTING, LIST MANAGEMENT HOSTING SERVICES, (3) INTERRUPTION OF PLAN PROMOTE PROSPER’S SIMPLY MAIL SERVICES OR INTERRUPTION OF THE CUSTOMER’S BUSINESS, (4) ACCESS DELAYS OR ACCESS INTERRUPTIONS TO MISSION: COMMUNICATES WEBSITE(S) OR SERVICE(S) (SIMPLY MAIL) OR DELAYS OR ACCESS INTERRUPTIONS THE CUSTOMER EXPERIENCES IN RELATION TO THE SERVICES OFFERED BY PLAN PROMOTE PROSPER; (5) LOSS OR LIABILITY RESULTING FROM ACTS OF OR EVENTS BEYOND PLAN PROMOTE PROSPERS CONTROL (6) DATA NON-DELIVERY, MIS-DELIVERY, CORRUPTION, DESTRUCTION OR OTHER MODIFICATION; (7) LOSS OR LIABILITY RESULTING FROM THE UNAUTHORIZED USE OR MISUSE OF THE CUSTOMER’S SIMPLY MAIL ACCOUNT; OR (8) APPLICATION OF THE DISPUTE POLICIES. PLAN PROMOTE PROSPER ALSO WILL NOT BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING LOST PROFITS) REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, EVEN IF PLAN PROMOTE PROSPER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL PLAN PROMOTE PROSPERS MAXIMUM AGGREGATE LIABILITY EXCEED THE TOTAL AMOUNT PAID BY THE RESELLER FOR THE DISPUTED SERVICE, BUT IN NO EVENT GREATER THAN ONE HUNDRED DOLLARS ($100.00). BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, IN SUCH STATES, PLAN PROMOTE PROSPERS LIABILITY SHALL BE LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.